FAQ

Are students allowed to move groups even if they don’t register for the same section?
Yes, within certain constraints. First, it is preferred that all prospective team members register in the same section if possible. Students may be moved between sections if they are registered in sections that meet at the same time. However, if the move would yield too many teams or students for a given faculty member, the move may not be allowed.

If students are moving sections, are all instructors part of that or just some?
Moves are allowed between all ME Capstone sections, except ME/ID section.

What projects are acceptable to which faculty?
The project interests for many faculty are listed in the schedule of courses through OSCAR. Also, if students have a specific project in mind, then they can reach out to the primary section instructor to confirm if the instructor will accept their project for Capstone Design.

Before the start of any given semester, faculty are polled to determine which of the sponsored projects are acceptable for their sections. This information is used to match faculty-to-projects-to-teams as part of the bidding process. The faculty preferences are here.

How does the bidding process and project selection work?
Individual teams “bid” for a project through the projects site. The process basically involves the team submitting a brief proposal that explains why they should be awarded a given sponsored project. Teams may (and should) bid on more than one project.

The Capstone faculty review the bids and award the project to a team; the team is matched to a faculty member (section) that is willing to advise that project.

Do all sections get to bid on all projects?
All teams may bid on all projects. Teams will be moved to a section that allows the project that was awarded to the teams, so long as there is a faculty member willing to advise that project in their time slot, and so long as the faculty member is not overloaded.

The GT 4823 sections all meet at different times for the various majors. However, they work together with the other majors. How does this happen?
The ME, MSE, ECE, and BMEs have common studio times during Tuesday and/or Thursday 8-10:45 am for Spring 2020. BME majority teams meet with BME faculty every week on Thursday only between 8-10:45 am. All other School majority teams meet with their primary instructor once per week for at least 30 minutes during the scheduled studio meeting times.

I have a time-conflict with another course and cannot attend the scheduled labs. However, I need to enroll in Capstone Design to graduate? What do I do?
Please send an email to register@me.gatech.edu. Make sure to include your full name, GTID and detailed explanation of the situation/conflict.

Who owns that IP that my team creates?

You in most cases, unless the following is true…
Not you if you have an IP assignment agreement with the sponsor
Not you if your project is directly related to your on-campus job
Not you if your project involved significant GT resources; use of the Invention Studio or other “Maker Space” resources is not “significant”; but, for example, use of GT proprietary information, or highly specialized resources unique to GT (e.g., customized instrumentation and modeling) is “significant.”
My team has developed a novel design that we would like to commercialize. Now what?

The Capstone Design Expo is considered a public disclosure and you loose your right to file international patent claims for any disclosed aspects of the invention unless you’ve already taken steps to protect your IP (U.S. patent filing still has a 1 year grace period post-disclosure, but it’s still best to protect your IP before the Expo). Available options to take to protect your IP before and/or during the expo are:
Make sure to file for provisional patent BEFORE the capstone design Expo (https://www.uspto.gov/) This option is the simplest, but then you must file for a patent within 1 year) OR
Ensure to not disclose the enabling detail for claims you plan to patent during the expo (provides more time to file a full patent, but be extremely cautious with this approach)
Attend the Legal Buzz and/or Startup Ideas Session by Create-X. Details here: http://create-x.gatech.edu/1news.html
What is an NDA?

An NDA is a Non-Disclosure Agreement typically used to protect your sponsor company’s IP that they share with you. Not applicable to you if you plan to work on your own project.
Some companies have a companywide umbrella policy requiring anyone and everyone working with any company employee to sign off on an NDA. Companies also need the NDA to safeguard their IP that you might learn during visiting their facilities.
Two avenues for an NDA:
With GT Legal Office: The company might have opted to have your faculty also a part of the NDA. In this case, the company has the NDA executed with GT and so you will need to agree the NDA terms with GT.
Directly with the company: your faculty (or other GT employees) are not subject to the NDA. Check for any restrictions on presenting your work at the Expo in the NDA form that you receive from the company.

For the project purpose, various equipment rentals are available for students who are taking capstone design courses. Students can check out equipment at MRDC 2105. Please note that NOT every item may be available for check-out due to limited quantity of equipment. Check with Clint Rinehart for check-out availability.

Please see the spreadsheet below for information in regards to available equipment.

List of Available Facilities:

Invention Studio – Student run makerspace which has Waterjet, 3D printers, laser cutters, wood working tools, etc.
Machining Mall – Staff run Machine Shop which has lathes, mills, welding equipment, etc.
MPRL Lab – Mechanical Properties Research Lab. Please request entry to the ‘Capstone Design Students’ Billing Group on SUMS prior to requesting access to this lab. You may request entry to the Billing Group using this link: https://sums.gatech.edu/ResearchGroup_View.aspx?ResearchGroupID=219213
Electronics Lab – Staff run Electronics Lab which provides consulting services and can create two layer circuit boards. Technical Request Form

CAD of Organic Forms with Fusion 360
How and Why to Storyboard

At the end of the close of the expo, you will be reimbursed for a portion of your project’s expenses.  Refer information for reimbursement here: https://mecapstone.gatech.edu/resources/reimbursement-guidelines/. Different amounts of reimbursement will be provided based on the type of projects.

These are some general guidelines:

You must turn in all receipts for reimbursement unless otherwise instructed by your department coordinator.
Original receipts are required for reimbursement, and each receipt must have proof of payment on the receipt and/or invoice.
Only one person from each team will be reimbursed. That person will then be responsible for disbursing funds to other team members, if necessary.
Personal expenses of any kind cannot be reimbursed.
After submitting your receipts and check request for reimbursement, it will take two weeks to process all requests. Once processed it can take up to a total of 30 business days before you will receive your reimbursement. This is also the same for any awards payments.
If the student submitting for reimbursement graduating, then they should provide a non-Georgia Institute of Technology address as it will be at least two weeks to process the request, and this will be after the student’s graduation date.
Reimbursements are handled on a first-come, first-served basis.

Judges can be professors or people from industry from any discipline. Teams must be able to convey their projects to people outside of their major. Each team will be judged on a 1 to 5 scale, 5 being the best, in the following categories:

Creativity
Utility
Quality of analysis
Proof of function
Good communication